Get started with location-based reminders and automatic check-in and check-out.

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Location-based reminders and automatic check-in and check-out work with ”geofence”. Geofence is a feature found in all smart phones. The phone creates a virtual border, when the border is crossed, Nuba creates a reminder or an automatic check-in and check-out. To make it work as well as possible, some adjustments may be needed in Nuba and in the phone’s settings.

Automatic check-in and check-out is set by each user in their app: Go to the settings (gear) in the app and then ”Reminders & automation”.

Geofence vid automatisk stämpelklocka
When the user's mobile crosses the virtual border, check-in and check-out takes place.
Justera noggranhet för automatisk tidrapportering
The size of the boundary ring is determined by the accuracy you set at the site, as well as network and mobile dependency factors.

Adjust the accuracy of the location

The threshold for check-in and check-out depends on several factors. The setting you can make is location accuracy. The default is ”Medium”, in which case the border is normally a few hundred meters from the site. for the high setting, the circle is small and can be difficult to use and may result in involuntary check-out if the workplace is in a small larger area or if the site is slightly misplaced. High accuracy gives a ring of just over one kilometer.

Where you check in and out also depends on a number of external factors. Such as mobile phone coverage, the location of the base station, nearby Wi-Fi and any GPS reception. If you open the map app on your phone and look at your own location, you will see a blue ring, which is your phone’s calculated margin of error of where you are.

Site favourites

Normally, automatic check-in only takes place at the location where the user was last checked in. To be automatically checked in and out at multiple locations, the user needs to select their favorite locations. This is done in the app, under settings (gear wheel) and ”Reminders and automation”. You can choose up to 10 favorites.

Keep in mind that favorites only work for locations, not for activities or absences.

automatisk tidrapportering på flera platser
With seat favorites, check-in and check-out is automatic for up to 10 seats. To avoid errors, the rings must not overlap (red area).

Things to consider

-Make sure location services are turned on in the mobile phone settings and if the ”Always on” option is present, it should be selected for Nuba.

-Make sure your phone’s battery saving mode is turned off

-Make sure the location in Nuba is exactly right (tip: check the location in the app).

Please note that it takes a few minutes for automatic check-in and check-out to take place.

Visar hur det ser ut när en medarbetare är incheckad via automatisk tidrapportering via appen.

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