At Nuba, you can order a digital staff ledger. Paper staff ledgers can be ordered from the Swedish Tax Agency, but to simplify the process, save money, and ensure that all rules are followed, we recommend using a digital staff ledger, like the one from Nuba.
Nuba offers both electronic and manual solutions for keeping a staff ledger – app, SMS, or NFC tag. This means that they can be adapted to different types of businesses, such as restaurants, the construction industry, and other companies where staff presence must be recorded.
Why should You Keep a Staff Ledger?
For certain types of businesses, it is a legal requirement to keep a staff ledger. This applies to, among others, the construction industry, the restaurant industry, and the skin and hair care industry. The reason these rules and laws exist is to prevent undeclared work and ensure correct working conditions with rest, working hours, and salary, etc.
The staff ledger helps the Swedish Tax Agency to check that companies follow the rules and that all employees are correctly registered and taxed. Failure to keep a correct staff ledger can lead to fines and other sanctions, which can be costly for the company.
Electronically or Manually Kept Staff Ledger
Nuba offers both electronic and manually kept staff ledgers, which means that companies can choose the option that best suits their needs. An electronic staff ledger has many advantages, such as automatic time registration and easy transfer of data to the Swedish Tax Agency. This can save time and reduce the risk of errors. Manually kept staff ledgers may be simpler for smaller companies or for those who prefer a more traditional way of keeping records. Regardless of which option you choose, it is important that the staff ledger is always correctly updated and easily accessible for inspection.
Answers to Frequently Asked Questions
Below we answer some of the most common questions we receive. If you are wondering about something else, please contact us!
How Often Must the Staff Ledger be Updated?
The staff ledger must be updated daily, every time an employee starts or finishes their work shift. This means that it must show an accurate picture of who is active in the workplace at any given time.
What Happens if You Don’t Keep a Staff Ledger?
If a company does not keep a correct staff ledger, the Swedish Tax Agency can issue fines. For businesses in industries where it is mandatory to keep a staff ledger, such as the construction industry and restaurants, it is especially important to follow these rules carefully.
Can You Use an Electronic Staff Ledger Everywhere?
Yes, an electronic staff ledger can be used in all types of businesses covered by the Swedish Tax Agency’s rules. The electronic version offers advantages such as easy updating and less paperwork. It can also be used in businesses that do not have these requirements. It can make it easier for the companies themselves to follow up on statistics and control the business.
Where Can I Order a Staff Ledger from Nuba?
You can order a staff ledger from Nuba directly on our website. We offer different solutions that suit different types of businesses.
Advantages of Nuba’s Staff Ledger
Nuba’s staff ledgers are designed to be user-friendly and efficient. Our electronic solutions make it easy to register employees and keep track of working hours, which can save time and reduce the risk of errors.
